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Chancellor’s Office, Director of Special Events
Chancellor’s Office, Associate Director of Special Events
Facilities & Services
The Public Functions unit of Facilities & Services works with any campus department and
registered student organization to plan the
infrastructure support for large and small
special events. Services include event set-up of tables, chairs, lecterns, etc., AV equipment rental, plant rental, transportation services, and parking services.
Conference Services, part of the Center for Innovation in Teaching & Learning, provides assistance with all aspects of conference planning and execution, from program development to post-conference wrap-up. Call (217) 333-2880 or e-mail firstname.lastname@example.org.
Academic and administrative units must reserve general classroom space for events through the Office of Facility Management and Scheduling.
The Special Events Advisory Committee provides education about policies and rules of practice regarding the use of University facilities. Event organizers are encouraged to consult with the Committee when a proposed event involves multiple campus venues, has potential risk factors, or presents other concerns for campus. For more information, contact Kristin McMurray at email@example.com or (217) 244-4334.
Classrooms of varying capacities equipped with Integrated Teaching Systems (ITS) and Language Video Cabinets (LVC) are available for use for events that support the academic mission of the university.
While classroom space is reserved through Facility Management and Scheduling, CITES ClassTech can grant access to and instruction on the technology resources.
At certain events, you might consider enlisting student volunteers to serve as informal greeters, to assist with name tags, tours, programs, and general set up. Possible sources of student assistance include your college’s student advisory group, the Alumni Association Student Ambassadors, and the Illini Pride (for events with an athletic focus).
Review descriptions of campus-level outreach vehicles, both web and print, produced by Public Affairs' units, that may help you reach your audiences.