Illinois Image Database and Other Photography Resources 

About the Illinois Image Database 

The Illinois Image Database provides high-quality images of the University of Illinois Urbana-Champaign for use by faculty and staff to visually highlight the excellence of the Illinois experience. 

Who can access the Illinois Image Database 

  • All University of Illinois Urbana-Champaign faculty and staff 
  • Students are not granted access 
  • Student workers : Faculty/staff members can request access for supervised student workers assisting in a departmental project. The faculty/staff member must sponsor the student and monitor the use of any/all Image Database assets to ensure that content is only used for the departmental project. 
  • Businesses and other outside entities are not granted access to the Image Database unless they are directly developing work for a university promotion. Requests must be sponsored by a faculty or staff member. 

Terms of use 

  • Images from the database can only be used for promoting the University of Illinois Urbana Champaign or educating its students. Images cannot be used for personal or commercial projects. 
  • Images cannot be used on merchandise sold for profit or any other commercial use. 
  • Images are available free of charge. 

Read the Image Database Policy Agreement.  

First-time access/registration 

  • Email your access request using your university email to photography@illinois.edu. Include your first and last name. If sponsoring a student or business, please detail the nature of the work. 
  • Once verified, you will receive an email invitation from Public Affairs via Photoshelter. Click on the URL in the invitation. 
  • When you arrive at the Image Database home page, choose “Sign Up” to create a free account. You should now be able to access the Database. 

Photo releases and guidelines

  • If you are planning to use an individual’s image or likeness in media such as photographs, video, etc., you should request written permission to do so. Releases also should be completed and signed by any talent working with companies or individuals performing photography, video or audiotape on university premises.

View photo release forms and guidelines.

Other photo resources 

  • Photography Vendors: For occasions when original photography is needed, contact the Office of Business and Financial Services (OBFS) for information about the university’s policies and procedures on vendor contracts, as well as the most up-to-date list of approved photography vendors. 

Education and tips 

Feedback/questions/suggestions 

Have a media relations topic you’d like added to this page? Email publicaffairs@illinois.edu with the subject line: Suggestion for the photography resources FAQ

General questions on photography? Contact an expert: 

  • Fred Zwicky, fzwicky@illinois.edu